Privacy Policy

HIPAA NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN OBTAIN ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Overview

The terms of this Notice of Privacy Practices (“Notice”) apply to Treasure Valley Fertility, LLC, its employees, and associated professionals. Treasure Valley Fertility may use and disclose protected health information (“PHI”) as necessary to carry out treatment, payment, and healthcare operations, as permitted by law.

Our Legal Duties

We are required by law to:

Maintain the privacy of your protected health information (PHI)
Provide you with this Notice describing our legal duties and privacy practices
Abide by the terms of this Notice while it is in effect
Notify you in the event of a breach involving your unsecured PHI

Treasure Valley Fertility reserves the right to revise or update this Notice at any time and make the revised Notice effective for all PHI we maintain. You may obtain a copy of any revised Notice by emailing treasurevalleyfertility@gmail.com.

Uses and Disclosures of Your Protected Health Information

Authorization and Consent

Except as described below, we will not use or disclose your PHI for any purpose other than treatment, payment, or healthcare operations without your written authorization. You have the right to revoke such authorization in writing at any time, except to the extent that action has already been taken in reliance on it.

Uses and Disclosures for Treatment

We may use and disclose your PHI to provide, coordinate, or manage your healthcare and related services. This includes consultation among providers and communication with laboratories, specialists, or pharmacies involved in your care.

Uses and Disclosures for Payment

We may use and disclose your PHI as necessary for billing and payment purposes. For example, we may submit information about your services to your insurance company for reimbursement, or to the person responsible for your payment.

Uses and Disclosures for Health Care Operations

We may use and disclose your PHI as necessary for healthcare operations, including quality assessment, staff training, auditing, accreditation, licensing, and business management. These activities help improve clinical care and administrative efficiency.

Other Permitted Disclosures

Individuals Involved in Your Care

We may disclose limited PHI to family members, caregivers, or others involved in your care or payment for care if you consent or if we determine it is in your best interest (for example, in an emergency). We may also disclose limited information to organizations involved in disaster relief efforts.

Business Associates

We may share your PHI with outside persons or organizations (“business associates”) that perform services on our behalf, such as billing, legal, auditing, or IT support. These associates are required by law to safeguard your PHI through written agreements.

Appointments and Services

We may contact you with appointment reminders, updates, or information related to your care via phone, email, text message, or secure patient portal. You may request reasonable alternative communication methods or opt out of certain communications by emailing treasurevalleyfertility@gmail.com.

Research and Educational Use (De-Identified Information)

Treasure Valley Fertility is committed to advancing restorative reproductive medicine through education and evidence-based practice.

We may use and share de-identified information (information that cannot reasonably identify you) for purposes such as:

Contributing to registries tracking outcomes, treatment effectiveness, and access to care
Participating in educational presentations, professional case studies, or published research

Your identifiable health information will never be shared for research or educational purposes without your explicit written authorization.

Uses and Disclosures Required or Permitted by Law

We may use or disclose your PHI without your authorization in the following circumstances:

When required by law
For public health activities (e.g., reporting disease, injury, birth, or death)
If abuse, neglect, or domestic violence is suspected
To the Food and Drug Administration for product safety reporting
To comply with court orders, subpoenas, or government oversight
To law enforcement when required or authorized by law
To coroners, medical examiners, or funeral directors
For organ donation or transplantation coordination
For national security or military purposes (if applicable)
For workers’ compensation benefit determinations

Disclosures Requiring Written Authorization

Certain uses and disclosures of PHI require your specific written authorization, including:

Use or disclosure of genetic information beyond permitted purposes
Use or disclosure of PHI for marketing purposes (except face-to-face communications or nominal promotional gifts)
Any sale of PHI involving direct or indirect payment for your information

You may revoke your authorization in writing at any time, except where actions have already been taken in reliance on it.

Your Rights Regarding Your Protected Health Information

Access to Your PHI

You have the right to inspect or receive a copy of your PHI, including electronic health records, in a reasonable electronic format. Requests must be made in writing. Reasonable copying or mailing fees may apply.

Amendments to Your PHI

You may request corrections or amendments if you believe information is inaccurate or incomplete. Requests must be made in writing and include the reason for the request. We may deny requests under certain legal circumstances and will provide a written explanation.

Accounting of Disclosures

You may request a list of certain disclosures of your PHI made for purposes other than treatment, payment, or healthcare operations. One request per 12-month period is free; additional requests may incur a reasonable fee.

Restrictions on Use and Disclosure

You may request restrictions on how your PHI is used or disclosed. While we are not required to agree to all requests, we will honor reasonable requests when possible. You may also request that PHI not be shared with your health plan if you have paid for services out-of-pocket in full.

Confidential Communications

You may request that we contact you through specific means or at specific locations (for example, email only). We will accommodate reasonable requests.

Notice of Breach

We will notify you if a breach occurs involving unsecured PHI and inform you of steps you may take to protect yourself.

Paper Copy of This Notice

You may obtain a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

Text Messaging Privacy

If you opt in to receive text messages from Treasure Valley Fertility, messages may include appointment reminders, visit-related communications, and practice updates. Message frequency varies. Message and data rates may apply.

We do not share, sell, or disclose SMS opt-in information or phone numbers to third parties for marketing or promotional purposes.

You may opt out of text messages at any time by replying STOP.

Contact Information

If you have questions, need assistance, or wish to exercise your rights under this Notice, please contact:

Treasure Valley Fertility, LLC
Email: treasurevalleyfertility@gmail.com